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Office Coordinator

WEST ORANGE, NJ / BUSINESS AND OPERATIONS / SALARY / ON-SITE

At TLCC, we are hospitable and enthusiastic about inspiring people to the life God dreams for them as we spread His love in ever-widening circles.  We invite you to come work with amazing people who are passionate about a job well done. 

OVERVIEW

The primary responsibility of the Office Coordinator is to ensure smooth and efficient office administration and hospitable venue rental experiences.

 

ESSENTIAL RESPONSIBILITIES

 

OFFICE OVERSIGHT

  • Database management and maintenance (The Hub): Includes processing Connection Cards, update attendance, add areas of ministry interest into the queue, add first and second time guests, and other information as part of Monday administration needs.

  • Serve as the Staff Liaison for the Weekend Prep and Monday Administration LIFE Teams.

  • Assemble weekly LIFE Notes. This includes collaborating with the Creative department, printing, cutting, and hole-punching weekly LIFE Notes.  Assemble additional notes and programs for large events when needed.

  • Regularly inventory, replace, and organize supplies in office storage areas and order office supplies as necessary.

  • Monitor the info@tlcc and serve as administrator for all TLCC Zoom accounts.

  • Monitor printer supplies and postage meter. Replace toner as needed, reset and correct errors, and troubleshoot problems in coordination with contracted companies.

  • Oversee general cleanliness and organization of staff kitchen and lounge, as well as maintain regular inventory of hospitality items available to staff.

  • Provide monthly expense reports to the Finance department in a timely fashion.

  • Coordinate with respective TLCC Executive Assistants to arrange hospitality for various staff events.  Organize ordering, purchasing and catering for monthly staff team training. Set up and clean up for monthly staff team trainings.

  • Coordinate laundering and maintenance of tablecloths after large events.

  • Manage and distribute cell phone list and extension list for staff team members.

  • Provide administrative support for Church-wide events throughout the year.

 

FINANCE AND HUMAN RESOURCES

  • Maintain finance and HR office files.

  • Handle and direct mail in contributions.

  • Prepare weekly Life Café and Resource Lounge bank.

  • Set-up candidate interviews.

  • Assist supervisor with additional projects and tasks as needed. 

 

VENUE RENTALS AND WEDDINGS

  • Review new venue rental and wedding request forms and contact inquiring parties within two business days.

  • Serve as point person for facilities rentals, including meeting with renters, establishing rental contract, securing internal staff and volunteers, and reserve rooms and equipment.

  • Periodically review current facilities rental process and suggest improved processes, to include pricing, rental process, marketing, and serving.

  • Serve as primary contact for all wedding inquiries at TLCC, including initial contact, informing engaged couple of TLCC process, requirements and pricing, conducting wedding rehearsal and preparing wedding ceremony timeline for officiant, assisting officiant and upholding protocol and policies for weddings held on-site at TLCC.

 

QUALIFICATIONS

  • Passion for administration and relationally gifted

  • Proficient computer skills and in-depth knowledge of as Microsoft Office Suite

  • Knowledge of standard office administrative practices and procedures

  • Ability to multi task with competing deadlines

  • Ability to manage sensitive matters and information

  • Ability to anticipate needs based on upcoming events

  • Experience with event planning a plus

  • Willingness to work during special events when needed

  • Wholly devoted follower of Jesus Christ who is growing in their life with God and the ongoing development of Christian character

  • In alignment with the Statement of Faith, Mission, Vision, and Values of TLCC

  • Willingness to commit to The TLCC Way

 

BENEFITS

  • Medical, Dental, Vision and Life Insurance

  • Health Care FSA

  • Paid Time Off

  • 403b Retirement Plan with Matching Contributions

If you are interested in applying for this job position please submit your resume below.

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